federal rfp response - an excerpt
A clearly written bid for a U.S. Army contract to provide advanced leadership training. An example of plain English business writing.
   

© 2001 Synerdigm Corporation. All rights reserved.

This is a brief excerpt from a detailed contract proposal. While the underlying events are factual, the names and locations are fictional.


Contents


Introduction
Standard Solicitation Forms and Amendments
Supplies and Services Pricing
Representations, Certifications and Other Offeror Statements
Technical Proposal in Response to Evaluation Factors
     A. LDP System Concept
     B. Proposal Overview
     C. Program Specifics
          1. Pre-session Personal Evaluation
          2. Training Components
          3. Evaluations, Reports and Certificates
          4. Class Size and Period of Performance
          5. Flexibility to Conduct Classes
          6. Training Facility Information
     D. Organizational Experience
          1. About the Company
          2. Program Administrator
          3. Instructors


Technical Proposal in Response to Evaluation Factors
(Back)

 A. LDP System Concept (Back)

In its solicitation’s Work Statement, the US Army Corps of Engineers, Springfield District (USACE), clearly identified its objectives in providing a Leadership Development Program (LDP) for its current and future leaders. USACE’s broad objective is to systematically develop – at personal, interpersonal and organizational levels – the leadership skills of present and potential team leaders and first-time supervisors through a flexible, part-time, multi-faceted program that will continuously involve participants from one presentation to the next. More specifically, USACE requires instruction in contemporary leadership and management development including, e.g., people skills, leadership traits, employee motivation, project management, supervisory accountability, prioritization and managing change. 

USACE also requires inclusion of 3-hour segments in which its own personnel will participate in the presentation of material involving financial and human resource management Instruction should involve opportunities for small groups to fully participate in team projects on jointly developed goals, as well as workshops that will allow application of learned material. 

In addition to these learning objectives, USACE requires that a sole Program Administrator (PA) from the contractor’s staff monitor and administer the LDP. With the goal of helping participants effectively learn from their strengths, overcome their weaknesses and recognize their blind spots, the PA is to provide participants with meaningful feedback through confidential counseling sessions. 

USACE requires written evaluations of the effectiveness of LDP components and activities. Upon the program’s conclusion, the PA is to provide each participant with an appropriate certificate of completion. 

Finally, USACE requires that the PA provide the Springfield District Senior Leaders Conference with written evaluations of effectiveness of LDP components and activities along with recommendations for changes and improvements. 

B. Proposal Overview (Back)

With USACE’s objectives and other requirements in mind, the contractor proposes to develop and conduct a customized, intensive 10-day leadership development program for 30-45 targeted USACE personnel. The LDP will consist of three multiple-day, objective-driven components separated by no more than 2-week intervals. The length and scheduling of the program components represents the minimum amount of time and optimal allocation of resources necessary to cover the topics adequately and effectively. Each component is organized in a logical sequence that builds upon the preceding component’s learning. Three half-day segments will be provided at appropriate times for USACE’s presentation of material involving financial and human resource management.

The contractor strongly believes that effective communication is the basis for the people skills that underlie all successful human interactions. Accordingly, it proposes to commence the LDP with a 3-day component on communication-based people skills that will form a solid foundation for subsequent training components. Given that the audience will be composed of participants from diverse disciplines, the contractor next proposes....

End of Excerpt
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